Thought I’d do a post, or several, on some personal productivity ideas. There are literally billions of lists or sites that will share with you the 11 things, or the 12 ways, or the 10 habits and I don’t want to add to that list. But resistance is futile and I must share some things that I use. So, here are some habits or methods or tools that I recommend. Feel free to ignore.
- Use Evernote. Get in the habit of saving receipts, pdf files, great articles, things you write, key things to remember, etc. to Evernote. Spring for the premium version and turn on 2-factor authentication and then use it as part of your memory. I can’t stress enough the benefit of using tools to remember and find things instead of depending on your memory. Change how you remember and find things and use Evernote.
- Use collaboration centric tools instead of stand-alone tools. Start using Google Apps(or similar) for work with others. Presentations, documents, lists, etc. No offense intended, but if you are doing things with the old office productivity tools and not using tools that are designed for teams, then you are locked into the past. There is a risk that you might be a dinosaur. Don’t be a dinosaur. Use the Google tools or similar.
- Manage your calendar and don’t let it manage you. Keep it correct and be looking ahead the next few days. If you can’t do something, even months in the future, then cancel it off your calendar. Respect those you deal with by honoring their time and yours. Be there on time and finish on time. If you are late to an appointment, then apologize. If you know of something years in the future, go ahead and put it on your calendar.
- Use a todo app on that smart phone in your pocket. Then everything you need to do, or must happen, or is related to an important deliverable, etc. is recorded on that todo application. You can use Reminders on the iPhone or you can use something far more powerful like OmniFocus which I use.
- Use https://www.instapaper.com(or an app like it) to save articles you want to read later. Install the app on your smartphone and you can read on the go.
- Use Feedly to aggregate all the web site you want to read. Then go there to catch up on the sites you want to follow instead of visiting all the different sites. You can use Feedly on your smart phone or Reeder to then read articles offline. Highly recommend. Then use Instapaper to save things you want to read later or send things you want to keep to Evernote. I use Evernote to save articles I want to save indefinitely. I use Instapaper as the holding place where I want to think about it further or I want to think about saving it longer. Evernote is only for the gems.
- If your todo app can accept email actions and put them in an inbox (like Omnifocus) then learn how to use this feature to forward emails that might require action later and turn them into todos.
There you go. Some thoughts on getting things done and staying organized.